Tag Archives: Division of Students

Welcoming Lucy Fromowitz and Celebrating Sizzlin’ Success at the Division of Students Barbecue

Here at YorkU, we have a lot to celebrate this summer: we can reflect proudly on our accomplished graduates as they go out into the world, the foundation of a brand-new Markham campus, and the advent of what promises to be a wonderful 2017-2018 academic year with the appointment of our new Vice-Provost Students, Lucy Fromowitz!

To welcome our new leader and celebrate our staff’s commitment to student success, the Division of Students gathered on Friday, July 21 at The Underground for a Sizzlin’ Success Barbecue. During the event, staff members from the Division of Students shared classic barbecue fare including burgers (with alternate options for various dietary restrictions), salad and popsicles, and settled in to learn a little more about our new Vice-Provost Students and the upcoming year at YorkU.

The Sizzlin’ Summer Celebration

Immediately upon walking into the Sizzlin’ Summer Barbecue, Division of Students staff were treated to a display of YorkU pride. The event committee had transformed the Underground with red and white decorations, balloons and lights to reflect the YorkU colours. After some lively conversation between colleagues, our student MCs took the stage to start the afternoon’s events. Angelica Lyn Grospe and Sebastien Lalonde are dynamic student leaders in the YorkU community and they kept the event rolling with humour and style!

Introducing: Lucy Fromowitz

After welcoming the crowd and inviting Randy Pitawanakwat, Coordinator, Aboriginal Student Services, to acknowledge the Indigenous land upon which YorkU stands, Angelica and Sebastien introduced Lucy Fromowitz.

As a previous YorkU student and employee, Lucy has a unique understanding of the University’s history and identity. In each of her professional roles, Lucy has provided leadership in enhancing student engagement, learning and success. In her new role at YorkU, Lucy will lead the campus in the coordination of advising and student services, promote communications with students, and support strategic enrolment planning and recruitment— all while helping to create a safe, healthy campus environment for students at YorkU.

Lucy took to the stage to discuss the unique role of The Division of Students. She notes that the Division works to create opportunities for student success by supporting student services, daily administrative requirements, marketing and outreach operations. We also work closely with YorkU’s student population to form a community of ideas and engagement. Students inspire everything we do, and the significance of that was central to Lucy’s address. For Lucy, thinking like and with students is the key to our mandate.

“We have to approach things the way our students do: with curiosity,” she said. “We create with our students.”

Lucy honoured the commitment of the Division of Students staff to supporting student success and service excellence. To demonstrate the dedication of everyone in the department, she asked staff members who had been with YorkU for 25, 10 and five years and then one year to stand up. As people rose with their peers, the room cheered and clapped in recognition.

Lucy continued by saying that, as YorkU moves into the future, engaging with our students and listening to their diverse perspectives will be a cornerstone of creating positive change. Our values – Respect, Accountability, Excellence, Care, Innovation, Inclusion and Collaboration — will guide us as we move into the 2017-2018 academic year, yielding new opportunities. Together, students and staff will continue the collaborative dialogues that make the YorkU campus a progressive, distinct, student-centric place.

After a lighthearted selfie with Lucy, Angelica and Sebastien breezed through the long list of YorkU acronyms, listing terms such as ACE, CDS, SCS, VPF&A, OSCR, CSBO, LSE, SCLD and YU to “help” Lucy reorient herself to York. “York has its own language,” they said, leading to nodding heads and smiles as staff called out the acronyms as they were spoken.

Celebrating the Division of Students Staff

Angelica and Sebastien then introduced Brendan Schulz, Executive Director, Student Success, Carol Altilia, University Registrar, and Sheila Forshaw, Executive Director, Resources.

To illustrate how everyone in the room had a role in supporting our students across the student lifecycle, each audience member stood up as Brendan, Carol and Sheila called out key milestones — recruitment, admission, document processing, registrarial and financial services, health and wellness, student development, care and support, leadership development, career planning. All 200+ staff stood, often more than once, as their collaboration and cooperation was highlighted. The University Registrar next drew attention to the updated “Building on Successes” handout capturing the unit-specific achievements of the past year (2016-17) and encouraged everyone to pick up a copy on their way out.

After recognizing the Division of Students staff, a lively game of “Tips for Lucy” commenced where each table filled out a questionnaire with insider information about the best places to eat, find a quality coffee, mingle with students or unwind, along with the best campus view and the fastest route from Bennett to Tait McKenzie. The interactive game – a brainchild of the Student Success Centre (SSC – another acronym!) team — was an excellent way for staff members to share their experienced perspectives on YorkU with Lucy and with each other.

All staff then gathered outside in the sunny square for popsicles – the perfect close to a summer BBQ.

To experience the event in pictures, click through the Sizzlin’ Success Celebration Flickr feed: https://www.flickr.com/photos/yorkuniversity/albums/72157684025278664.

A special “thank you” to the Event Committee for planning the Sizzlin’ Summer Celebration: Rheza Evangelista, Julie Rahmer, Donna Cope, Saba Rafiq, Catherine Salole, Shanthini Jeyakumar, Dianne Twombley and Mary Dytyniak!

Divisional Successes and Improvements in 2016

Interior winter holiday decorations

As the year draws to a close and we get ready to spend a few quiet moments with our friends and family, it is also a good time to look back at what lies behind us and to acknowledge the successes and improvements we’ve worked so hard to achieve as a Division.

Here are the highlights from 2016:

Structures — Physical & Organizational

  • Renovations have been completed to Hart House for use by Aboriginal students, staff and faculty. Stay tuned for a ribbon-cutting ceremony in early 2017 as the Centre for Aboriginal Students (CASS) and others continue the Indigenization of York’s Keele campus.
  • We have secured funding for and begun construction of the expanded Accommodated Test & Exams Centre.
  • The Student Success Centre has been established, and in that context we also welcomed the Atkinson Centre for Mature and Part-Time Students (ACMAPS) into the Division.
  • Learning Skills Services moved to the Learning Commons and expanded its reach through the launch of the Learning Skills Peer team.
  • We improved and strengthened the Enrolment Management Group in support of Strategic Enrolment Management (SEM).
  • We restarted Retention Council.
  • The Sexual Violence Response Office (SVRO) was launched and is being supported by the Office of Student Community Relations (OSCR).
  • Student services planning has begun for the Markham campus.

Strategies, Programs & Processes

  • We have a Peer Mentor Program for students with disabilities and mental health issues led by students with lived experience in these areas. This means two-way support.
  • We have expanded our Mature Student Peer Mentor Program from ACMAPS.
  • We received a large donation to address mental health issues for varsity athletes.
  • The Career Success Symposium for Students with Disabilities proved valuable and popular.
  • We secured more than $40,000 in sponsorship dollars from throughout the University to implement the 2016 LeaderShape Institute.
  • We took the Leadership & Career Strategy from a test to a pilot, allowing students to recognize value, identify skills and articulate their ideas. The pilot was rolled out to 200 students and 39 supervisors.
  • We, the only university in Canada to have such funding, continued to grant it for the Autism Spectrum Disorder Pilot.
  • We expanded the It All Adds Up campaign, which focuses on helping students identify the many sometimes unacknowledged successes and accomplishments they’ve already achieved in their academic careers.
  • The Integrated Voice Response System was redesigned.
  • We initiated a number of process reviews including one for OSAP in readiness for Net Tuition.
  • We rolled out development plans.
  • Students (as well as faculty and staff) can now draw on the support of weekly visits from York’s very own Therapy Dog, Barnaby.
Three women with a dog, who is licking the face of one of them.
Barnaby and his affections.

Launches & Implementations

  • the Pan-University Mental Health strategy;
  • initial mental health stress-relieving strategies for exams at the Aviva and Tait McKenzie Centres;
  • the Gluco Fit program in partnership with the Canadian Diabetes Association, supporting community members from the Jane/Finch area who have been identified as pre-diabetic or have diabetes, and assisting them with fitness and nutrition;
  • the YUAdvise professional development competency framework for advisers;
  • Electronic Fund Transfers (Direct Deposits) enabling students to receive refunds faster;
  • the Alcohol Strategy for Students;
  • Manage My Academic Record;
  • the Visual Schedule Builder;
  • the revamping of the Undergraduate Academic Calendar;
  • the Undergraduate Academic Calendar online editor;
  • a new Curriculum Management System (initial stages);
  • the Degree Progress Report to 400 users;
  • a February Convocation in Absentia for more than 800 graduands;
  • the reporting of course waivers;
  • a new process for scheduling forums;
  • revised forgiveness policies;
  • a quality-assurance program to assess the student experience.

Successes

  • We collected more than 9,000 prospect leads during Fall recruitment.
  • We exceeded our digital marketing campaign goals.
  • Ontario 101 confirmations were up 6.7 per cent.
  • We witness a 10 per cent increase in offers made to 105s (that’s 1,650 more).
  • Our international applications and offers were up by more than 35 per cent.
  • We organized the largest one-day Orientation event east of the Rockies, hosting more than 4,000 first-year students in the Lion’s Stadium for York Orientation Day.
  • We saw a 55 per cent increase in the number of students engaged with the Disability Services Career Mentorship Program.
  • We accommodated a 15 per cent rise in volume through Alternate Exams.
  • One of our Residence dons, Maseh Hadaf, received the Julianne Pettigrew Award, which recognizes the top conference presentation at OACUHO (the Ontario Association of College and University Housing Officers), to which our Residence Life Team sent a delegation.
  • The TRY (Toronto-Ryerson-York) Cup once again resides with York University as the Champions of the Intramural world for Toronto.
  • We won the National Championship in women’s tennis.
  • We made our presence felt at the 2016 Rio Olympics:
    • 5 York Athletic Therapy grads worked there;
    • John May (current women’s volleyball coach) coached the Olympic beach volleyball team;
    • York Lions Khamica Bingham (4×100 sprint) and Britt Crew (shot put) competed for Canada.

York Lion mascot high-fiving a male student in a hallway (Accolade East)

There’s a lot to reflect on and even more to be proud of — York’s Division of students clearly takes it mandate as Partners in Student Success very seriously.

We hope that these successes and improvements will serve as motivation for all of us to work even harder in 2017 to bring them to their full fruition, and to add even more points of pride to the Division.